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Barriers to Communication is Anything that prevents understanding of the message is a barrier to communication. Many physical and psychological barriers exist:

1. Culture, background, and bias - We allow our past experiences to change the meaning of the message. Our culture, background, and bias can be good as they allow us to use our past experiences to understand something new, it is when they change the meaning of the message that they interfere with the communication process.
2. Noise - Equipment or environmental noise impedes clear communication. The sender and the receiver must both be able to concentrate on the messages being sent to each other.
3. Ourselves - Focusing on ourselves, rather than the other person can lead to confusion and conflict. The “Me Generation” is out when it comes to effective communication. Some of the factors that cause this are defensiveness (we feel someone is attacking us), superiority (we feel we know more that the other), and ego (we feel we are the center of the activity).
4. Perception - If we feel the person is talking too fast, not fluently, does not articulate clearly, etc., we may dismiss the person. Also our preconceived attitudes affect our ability to listen. We listen uncritically to persons of high status and dismiss those of low status.
5. Message - Distractions happen when we focus on the facts rather than the idea. Our educational institutions reinforce this with tests and questions. Semantic distractions occur when a word is used differently than you prefer.
   For example, the word chairman instead of chairperson, may cause you to focus on the word and not the message.
6. Environmental - Bright lights, an attractive person, unusual sights, or any other stimulus provides a potential distraction.
7. Smothering - We take it for granted that the impulse to send useful information is automatic. Not true! Too often we believe that certain information has no value to others or they are already aware of the facts.
8. Stress - People do not see things the same way when under stress. What we see and believe at a given moment is influenced by our psychological frames of references - our beliefs, values, knowledge, experiences, and goals.

These barriers can be thought of as filters, that is, the message leaves the sender, goes through the above filters, and is then heard by the receiver. These filters muffle the message. And the way to overcome filters is through active listening and feedback. By knowing these barriers we can improve our Communication Way.

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To deliver the full impact of a message/communication, we can use nonverbal behaviors to raise the channel of interpersonal communication, so what are they?:

1. Eye contact: This helps to regulate the flow of communication. It signals interest in others and increases the speaker’s credibility. People who make eye contact open the flow of communication and convey interest, concern, warmth, and credibility.
2. Facial Expressions: Smiling is a powerful cue that transmits happiness, friendliness, warmth, and liking. So, if you smile frequently you will be perceived as more likable, friendly, warm and approachable. Smiling is often contagious and people will react favorably. They will be more comfortable around you and will want to listen more.
3. Gestures: If you fail to gesture while speaking you may be perceived as boring and stiff. A lively speaking style captures the listener’s attention, makes the conversation more interesting, and facilitates understanding.
4. Posture and body orientation: You communicate numerous messages by the way you talk and move. Standing erect and leaning forward communicates to listeners that you are approachable, receptive and friendly. Interpersonal closeness results when you and the listener face each other. Speaking with your back turned or looking at the floor or ceiling should be avoided as it communicates disinterest.
5. Proximity: Cultural norms dictate a comfortable distance for interaction with others. You should look for signals of discomfort caused by invading the other person’s space. Some of these are: rocking, leg swinging, tapping, and gaze aversion.
6. Vocal: Speaking can signal nonverbal communication when you include such vocal elements as: tone, pitch, rhythm, timbre, loudness, and inflection. For maximum teaching effectiveness, learn to vary these six elements of your voice. One of the major criticisms of many speakers is that they speak in a monotone voice. Listeners perceive this type of speaker as boring and dull.

So have you applied these behaviors in your communication? if not, then you may need to review it and it will improved your communication skill to other.

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“The Communication Process Communication That is what we try to do Speak to those near us”

1. Thought: First, information exists in the mind of the sender. This can be a concept, idea, information, or feelings.
2. Encoding: Next, a message is sent to a receiver in words or other symbols.
3. Decoding: lastly, the receiver translates the words or symbols into a concept or information that he or she can understand.

During the transmitting of the message, two elements will be received: content and context. Content is the actual words or symbols of the message which is known as language - the spoken and written words combined into phrases that make grammatical and semantic sense. We all use and interpret the meanings of words differently, so even simple messages can be misunderstood. And many words have different meanings to confuse the issue even more.

Context is the way the message is delivered and is known as paralanguage - it is the non verbal elements in speech such as the tone of voice, the look in the sender’s eyes, body language, hand gestures, and state of emotions (anger, fear, uncertainty, confidence, etc.) that can be detected. Although paralanguage or context often cause messages to be misunderstood as we believe what we see more than what we hear; they are powerful communicators that help us to understand each other. Indeed, we often trust the accuracy of nonverbal behaviors more than verbal behaviors.

Some leaders think they have communicated once they told someone to do something, “I don’t know why it did not get done. I told Andy to it.” More than likely, Andy misunderstood the message. A message has NOT been communicated unless it is understood by the receiver (decoded). How do you know it has been properly received? By two-way communication or feedback. This feedback tells the sender that the receiver understood the message, its level of importance, and what must be done with it.

Communication is an exchange, not just a give, as all parties must participate to complete the information exchange.

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The 3 Secrets to Communication Mastery by Tony Jeary

Communication Mastery is a level few people operate at. Yet it’s something that’s actually quite easy to achieve. The difference is in the way the message is prepared and received, and it can be achieved by integrating three simple principles into your daily communications:

1. Get Clear on Your Objectives

Ordinary communicators whip off an email, leave a quick voicemail, or rush into a meeting with their minds on something else.

Communication Masters, on the other hand, imagine each and every communication event down the line to its ideal conclusion before they ever start typing, talking, or walking into a conference room. And they do it by asking - and answering - four questions:

A. What specific desired outcomes do I personally want from this communication?

B. What action do I want the recipient(s) to take as a result of my presentation?

C. What must the recipient(s) know, say, or do differently when my presentation is over?

D. When are these actions required?

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Life Would Be Easy… If It Weren’t for Communication Differences by Connie Podesta

Sometimes it seems that folks just don’t get it. No matter what you say or how you say it, they simply don’t have a clue - and don’t seem too worried about getting one either! It’s not their nature to understand; that’s just how they “are.” Maybe so, but more often than not, the problem is a result of a communication breakdown.

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In this digitally inter-connected world, you’d think we could “fix” such basic differences. Unfortunately, it’s not as easy as plugging another device into the system. Maybe they’re the problem. Maybe you are. We all know difficult people - and, in fact, we can all be the difficult person.

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